Talcasoft Avance is a fully integrated software system designed for the transport industry. With it, fleet managers and operators can book and allocate jobs faster, produce invoices and detailed financial reports automatically, and dispatch jobs without ever touching a radio or telephone.
Avance is suitable for transport companies of all sizes, from start up businesses to national transport companies. A number of editions are available to suit your current requirements:
The first stop for a job in Avance is the booking screen. Quotes can be prepared and managed and jobs can be booked on the same simple screen. The screen has been optimised for speed: despite the graphical user interface, experienced users can fly through bookings using keyboard shortcuts.
Jobs are created or quoted by entering the customer code, part of the name or the primary telephone number. The cost of freight, number of kilometers, type of service, and breakdowns of pricing are shown on the one screen. Also, the screen includes:
Avance automatically generates quotations for, and prices jobs based on service, service level, distance, time, weight, number of items and other criteria. A range of automatic surcharges can also be applied to a job. Jobs can also be manually discounted, have specific charges added manually or removed, or have automatic charges tweaked.
The Job Allocation Screen allows operators to dispatch jobs quickly, easily and--with mobile terminals--directly to drivers. Jobs can be:
The new allocation system can handle multiple allocation screens with multiple channels on each. Allocators can put all of the channels on one screen on a quiet day, or split them up when allocation queues are longer.
Allocating jobs is now as easy as dragging cells around in a spreadsheet: just select one or more jobs, and drag them in to the driver or sub-contractor. Jobs can be dragged between drivers to reallocate, without first needing to be deallocated, or dragged back in to the jobs list to leave them deallocated.
Avance includes a powerful rate system to determine job charges and driver payments, and a rules system to:
Basic rates can be tweaked by conditional rules that can apply for all customers, a particular customer or service, and even a particular customer and service. Conditions can include checks on:
Once a condition rule is matched (either while the booking is being taken or when the job charges are being finalised) the basic rates, futile charges, fuel levy rate and many other charging factors can be increased, decresed or completely overridden.
Avance includes zone definitions for use in rates, rules, reporting and allocation screen filtering. Rather than managing lists of suburbs, an easy to use zone painter allows zones to be sketched out over a state or country wide suburb map. Suburb boundaries and names are included so that the suburbs included in a zone can be precisely controlled.
Avance includes a comprehensive reporting system covering all aspects of operations and accounting. The reporting system is built with a flexible reporting engine; reports can be modified to suit specific company requirements or to fit a corporate style.
Every report can be exported to PDF, HTML, Excel, CSV, RTF or E-Mail. Some of the reports available are:
Job Invoicing Reports
Fuel Levy Reports
Talcasoft is always striving to reduce your technology costs while at the same time empowering you to provide better services to your customers. To harness the economies of scale that are constantly driving Android Smartphone prices down, weâve developed a version of Gofer for off-the-shelf Android Smartphones.
Gofer is available on a number of devices from the Intermec, Symbol, and other devices from Windows Mobile equipment manufacturers.
On models of mobile computers with bar-code scanners, the bar-code scanner can be used to quickly open consignments, scan consignment note barcodes, and even scan and track individual items.
When the day gets busy, errors and omissions in job requests are the last thing you need. Using mobile computers and the Gofer application, job information can be exchanged quickly and precisely--leading to improvements in operator and driver performance.
A mobile computer solution from Talcasoft and Gofer provides:
With Gofer, proof of delivery and proof of pickup information is propagated within seconds to customer service operators, and to customers. Each completed job includes an accurate pickup time, delivery time, and the name and signature of the person that released the consignment for pick up, and the person that accepted the delivery. Instant proof of delivery notifications and daily reports--with signatures--can be sent to customers via e-mail, downloaded from a website, faxed, or printed for posting.
Names, signatures, and parcel information can also be collected for multiple drops and permanent runs; even if a customer is paying an hourly rate under a single job number.
Avance is designed to bring the normally disparate modules of a transport management system into one single unified system. Rather than using separate applications for each job role; accounts, bookings, or allocation for example, Avance brings these functions together.
Avance organises multiple forms using the Workspaces bar. Workspaces are areas that hold links to frequently used forms, open forms, and recently saved or changed forms.
The workspaces bar shows options that are applicable to the user that has signed in. For example, a user marked as a bookings only person will see only links relating to booking: leaving more space to display recently taken bookings and other bookings related information.
Avance is designed to handle new and complex transport processes without sacrificing ease of use for common operations. A rules-based rate system, plug-ins system and completely redesigned job model are hidden behind clearer, simpler data entry forms.
Jobs are treated as a container for any number of consignments, and consignments can involve any number of legs and transfers. Service packages allow services to be determined automatically or with assistance from the operator for complex multi-leg jobs. Third-party legs can be allocated once they become ready to allocate and are tracked like any other leg.
Administrators can setup and modify drivers, customers, rates, operator logins, operator access levels and other security settings from within the Avance user interface.
Move common customer queries from your call centre to the web, with Avance online booking. Every customer can be provided with a username and password, allowing them to log on to your Avance website to:
Drivers can also access Avance via the web where they are able to update their personal details saving you time and money in the administration department.
Integration with customer information systems and sub-contractors is supported out of the box. Live information can be transmitted back to customers via the internet or the Talcasoft Gateway. Jobs can be dispatched to sub-contractors as if they were drivers; all of the details from the booking are made available to the sub-contractor; error-free and instantaneously.
We have various EDI solutions available as add-ons to Avance. Various services such as job importing through web services, Mass job creation through XML or CSV, CSV invoicing suitable to be imported into customer computer systems and Auto Allocation.
Talcasoft Meridian integrates with Avance to provide accurate, real-time location tracking of vehicles and other assets. Each vehicle is fitted with a compact vehicle tracking module, which communicates with the Talcasoft Gateway using the GPRS network. Vehicle position updates can be recorded as often as 10 seconds, providing turn-by-turn and street-bystreet detail of vehicle activities.
Vehicle tracking information can be displayed either on detailed state-wide or national maps, or printed in summary reports for quick analysis or record-keeping.
Link plus is the communications hub for Talcasoft products. It links Avance and Meridian servers to the Talcasoft Gateway to collect information from mobile computers and vehicle tracking devices--and can also provide business to business communications.
For a demonstration or more information on any of our products, please contact our sales staff on (02) 8765 0688.
Avance includes an extremely flexible invoicing model that allows for:
The invoice system dispatches issued invoices in to a correspondence system that automatically e-mails or queues for printing the invoices.
Even as soon as the first job in an invoice period is closed, a pending invoice can be displayed for the customer. Pending invoices can also be issued outside of an invoice run, which is perfect for cash jobs or closing customer accounts.