Talcasoft Haulage is a fully integrated software package similar to Avance that is used primarily in the Haulage industry. The primary purpose of the software is to allow Sales managers, Fleet managers and Operators to create quotes, orders and allocate faster, produce invoices and detailed financial reports automatically, and dispatch jobs without ever touching a radio or telephone.
The first stop for a job in Haulage is the orders screen. Quotes can be prepared and managed and jobs can be booked on the same simple screen. The screen has been optimised for speed: despite the graphical user interface, experienced users can fly through bookings using keyboard shortcuts.
Jobs are created or quoted by entering part of the customer name. The cost of freight, number of kilometers, and breakdowns of pricing are shown on the one screen. Also, the screen includes:
The scheduling of jobs can be done directly on the order screen or specifically on the scheduling screen. The screen is designed as an intermediatry stage between making the booking and allocating jobs to the trucks. It is possible to specify the number of loads a truck is to do, if it is turn around or which truck is to be assigned to the job.
The Job Allocation Screen allows operators to dispatch jobs quickly, easily and--with mobile terminals--directly to drivers. Jobs can be:
The new allocation system can handle multiple allocation screens with multiple channels on each. Allocators can put all of the channels on one screen on a quiet day, or split them up when allocation queues are longer.
Allocating jobs is now as easy as dragging cells around in a spreadsheet: just select one or more jobs, and drag them in to the driver or sub-contractor. Jobs can be dragged between drivers to reallocate, without first needing to be deallocated, or dragged back in to the jobs list to leave them deallocated.
Talcasoft has done extensive work with a number of mobile computer suppliers to provide a problem and maintenance free mobile computer solution: Talcasoft Envoy. To keep your fleet running:
Envoy is available on a number of devices from the Intermec, Symbol, and other devices from Windows Mobile equipment manufacturers. With additional engineering, Envoy can be certified for use with most Windows Mobile 6 or later mobile computers with GPRS.
On models of mobile computers with bar-code scanners, the bar-code scanner can be used to quickly open consignments, scan consignment note barcodes, and even scan and track individual items.
When the day gets busy, errors and omissions in job requests are the last thing you need. Using mobile computers and the Envoy application, job information can be exchanged quickly and precisely--leading to improvements in operator and driver performance.
A mobile computer solution from Talcasoft and Envoy provides:
With Envoy, proof of delivery and proof of pickup information is propagated within seconds to customer service operators, and to customers. Each completed job includes an accurate pickup time, delivery time, and the name and signature of the person that released the consignment for pick up, and the person that accepted the delivery. Instant proof of delivery notifications and daily reports--with signatures--can be sent to customers via e-mail, downloaded from a website, faxed, or printed for posting.
Names, signatures, and parcel information can also be collected for multiple drops and permanent runs; even if a customer is paying an hourly rate under a single job number.
Haulage includes an extremely flexible invoicing model that allows for:
The invoice system dispatches issued invoices in to a correspondence system that automatically e-mails or queues for printing the invoices.
Even as soon as the first job in an invoice period is closed, a pending invoice can be displayed for the customer. Pending invoices can also be issued outside of an invoice run, which is perfect for cash jobs or closing customer accounts.
Haulage includes a comprehensive reporting system covering all aspects of operations and accounting. The reporting system is built with a flexible reporting engine; reports can be modified to suit specific company requirements or to fit a corporate style.
Every report can be exported to PDF, HTML, Excel, CSV, RTF or E-Mail. Some of the reports available are:
Customers Account Reports